The CRM built for how you actually trade cars from port to sale.
Pitdraft brings order to your showrooms and yards. We help automotive importers and dealers to organize, optimize, and enhance operations — streamlining sales, marketing, and inventory with absolute financial accountability.
12 Corridors
Active Sea Trade Lanes
2,400+ Units
Tracked On Water & In Yards
0% Duplicates
Row-Level Chassis Locking
100% Margin
Landed Cost Accountability
Bringing order where spreadsheets create chaos.
Automotive importing and yard management are too fast-paced for fragmented WhatsApp groups and static spreadsheets. See how Pitdraft replaces disorder with complete operational control.
- ✕Blind ocean transit: Cars only exist once they dock, wasting 30+ days of pre-selling opportunities while units are on the water.
- ✕Phantom double-reservations: Two sales agents take customer deposits for the exact same Land Cruiser or Prado within minutes of each other.
- ✕Landed cost surprises: Demurrage fees, clearing broker costs, and forex volatility erode margins without anyone noticing until the deal closes.
- ✕Lost commission records: Untracked buying agent fees and rogue broker commissions lead to financial disputes and payment leakage.
- ✓Sell before docking: Generate verified quotes, digital brochures, and lock customer deposits while vessels are still mid-ocean.
- ✓Row-level chassis lock: The instant a reservation is made, the VIN is locked across all branch sales floors simultaneously.
- ✓Dynamic landed costing: Continuous ledger tracking FOB purchase, duty, freight, insurance, and yard overhead in your local currency.
- ✓Automated accountability: Instant PDF receipts, broker commission logs, digital gate passes, and scheduled installment debt reminders.
Everything your dealership needs. Nothing it doesn't.
Designed specifically for high-velocity automotive importers, clearing agents, and showroom lots.
Port-to-Yard Telemetry & Water Tracking
Cars are logged the day they are bought at auction in Japan, Korea, or the UAE. Reserve units still on the water with automatic landed cost calculation and port ETA countdowns.
Multi-Currency Margin Engine
Price in JPY, USD, or AED abroad. Sell in KES, TZS, or PKR locally. Roll everything into your base currency with protected exchange rate pegs.
Holding Yard Accountability
Row-level reservation locks prevent double-selling across lots. Issue digital gate passes and audit test drives and aging inventory.
Sales Receipts & Debt Recovery
1-click PDF receipts with your corporate branding. Automatically split broker commissions and track customer installment plans with overdue reminders.
24/7 Greeting Bot Lead Capture
An embeddable chat widget collects name, phone, and target vehicle interest around the clock, round-robining the lead to available agents with response-clock tracking.
Source → Ship → Arrive → Sell
The four states every imported unit moves through. PITDRAFT tracks each one on the vehicle itself, so your sales team never waits for the vessel to dock.
- 01
Source
Log the auction buy, FOB price, agent fee and initial landed cost the moment the hammer falls abroad.
- 02
Ship
The unit is sailing across the ocean — and already quotable, reservable, and listed on your sales floor.
- 03
Arrive
Port of entry, arrival date, customs clearance, duty ledger, and ground condition report.
- 04
Sell & Account
Row-level chassis lock, PDF deposit voucher, broker commission split, and automated installment schedules.
How much does yard disorganization cost your business?
Estimate the hours saved on manual spreadsheets and margins protected from untracked demurrage and double-selling conflicts.
Estimated Hours Saved Weekly
~15 hrs / week
Replaces spreadsheets, phone calls & WhatsApp lookups.
Margin Protected from Leakage
~$2,975 / month
Prevents unaccounted demurrage, forex slippage & lost broker splits.
Packages that follow your grid.
One lot or multi-country stations — choose the tier that matches how you trade today. Founding pricing locked in for early customers.
The Paddock
For a single lot or showroom getting off paper and WhatsApp.
Starting at $75 / mo
- 1 station & showroom yard
- Up to 3 sales agents
- Leads, reservations & public listing page
- CSV bulk inventory & lead import
- Greeting Bot 24/7 lead capture
- Row-level reservation chassis lock
The Slipstream
For growing dealerships running multi-station sales & finance pipelines.
Starting at $190 / mo
- Up to 3 stations & holding yards
- Up to 10 sales agents
- Everything in Paddock tier
- Multi-currency conversion & margin tracking
- Financing, instalments & debt recovery tracking
- Condition reports & digital gate pass generation
- AI lead score & automated debt reminders
Enterprise Grid
For multi-branch groups, franchises and high-volume importers.
Enterprise (Talk to sales)
- Unlimited stations, yards & agents
- Everything in Slipstream tier
- Custom ERP, API & MCP integration
- Multi-country tax & customs compliance
- Dedicated account manager & 99.9% SLA
- Full data migration & on-site staff onboarding
Questions, answered straight
The things dealers and importers actually ask us before they switch.
What you actually work in every day.
No abstract sales talk. These are the core operational screens a trading team touches daily.
Inventory & Ocean Transit
A car record that starts at the auction, not the lot
Add a unit the day it's bought in Japan, Korea or UAE. It's immediately quotable to buyers with vessel ETA, bill of lading, and live landed costs.
- Make, model, year, chassis/VIN, mileage, auction grade
- Purchase price, ocean freight, clearing and agent fees
- Shipping line, vessel ETA and port of entry
- Live profit margin recalculated as costs land
Leads & Greeting Bot
Every enquiry lands in one pipeline with an owner
WhatsApp, walk-in, chat widget or CSV — each lead gets an agent by round-robin, a budget, a car interest and a first-response clock.
- Auto-assignment to the next available sales agent
- Hot-lead flag from budget, response speed and stock matches
- Returning-customer detection on phone match
- Instant alert when a matching car changes status
Reservations & Chassis Locks
Deposits that actually lock the unit against double-selling
A reservation holds the car against a database row-level lock, so two agents in different branches cannot sell the same chassis simultaneously.
- Deposit amount, currency and expiry date
- Car cryptographically locked against double-reservation
- Convert to sale in one step, deposit carried over
- Automatic unlock if deposit expires without completion
Sales, Receipts & Debt Recovery
The deal, the paper and the money owed
Close the sale and the receipt, commission split and instalment plan are generated from the same record with overdue tracking.
- PDF receipt with your organisation and company details
- Broker and buying-agent commission, paid vs owed
- Instalment schedule with overdue tracking and reminders
- Full audit trail of payments and vehicle handover
Multi-Station Rollup
Branches keep their own books, you see the group
Each station prices in its local currency; the dashboard rolls everything into your base currency using rates you control.
- Per-station inventory, agents and sales targets
- Your own exchange rate pegs, no live feed surprises
- Row-level security so a station only sees its own data
- Consolidated group margins and inventory turnover
Executive Dashboard
Aging stock and demand, not vanity charts
The numbers a car trader checks before deciding what to buy next month: days in yard, capital tied up, and buyer demand trends.
- Inventory aging buckets by showroom and yard
- Demand vs stock by make, model, and year
- Sales by agent, margin by unit, financing health
- Projected clearing dates for vessels currently at sea
Explore PITDRAFT
Industry operational guides, solutions, and support.
For car dealerships
How the pipeline works for a retail dealer running a lot, sales floor, and customer finance.
For importers & exporters
Landed cost, vessel tracking, port clearing, and cross-border stations in one record.
Automotive Trade Intelligence
Operational briefs on avoiding double-selling, customs demurrage, and forex volatility.
Support & Operations Desk
Direct support, system audits, and onboarding assistance via admin@pitdraftcrm.com.
Put every station and yard on one pipeline.
Tell us how you trade and we'll get your team set up with early access — stations, currencies, brokers, and all.
White-glove CSV data migration from your spreadsheets.
Direct access to engineering team via admin@pitdraftcrm.com.
Founding pricing locked in for your organization.